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Council discusses annual city audit

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The Guthrie City Council held their regularly scheduled meetings Tuesday night with all members of the council present.

The council started their night with a workshop. The first item on the workshop was a review of the fiscal year 2013 audit conducted by Arledge and Associates out of Edmond. Andy Cromer made the presentation for the Arledge group. Cromer told the council the city ended up in the black for the fiscal year with $245,000 left in the general fund. The Guthrie Public Works Authority had $11,000 left in its ledger at the end of the fiscal year. Cromer reported only one deficiency for the year, which was down from the three deficiencies reported on the previous audit.

The deficiency, which the audit called, a repeat finding had to do with utility receivables. The audit stated that procedures are not in place to ensure that utility receivables are reconciled to the supporting detailed subsidiary ledgers. The effect being that the receivables may be inaccurate. The audit suggests that the city implement controls to ensure monthly reconciliations are completed. 

The previous audit had cited Guthrie for having negative fund balances, the utility receivables and payroll approvals not being properly done. The auditor reported that the negative fund balance and payroll issues had been corrected.

In other workshop action, Cyndi O of the Guthrie Library gave her annual report to the council. In her report she outlined the accomplishments for the year at the library with the many grants, the developing of community partnerships and the summer reading program. The review also included some requests for upgrading the library including technology upgrades and more computers. Cyndi O summarized the year with the goals of continuing to engage the community, present a community value to the residents of Guthrie and Logan County and to continue to grow the management skills of the library staff.

The council then held a short discussion on the $101,793 additional expense for the Automatic Meter Reader program. Councilwoman Mary Coffin was questioning where the funds were coming from to pay for the additional expense. After an explanation of the sources, all the questions were answered. The workshop was then adjourned at 6:30 p.m.

The Guthrie Public Works Association (GPWA) then gaveled their meeting to order at 7 p.m. The GPWA received the quarterly Convention and Visitors Bureau report and list of expenses to start with. The only question was by Councilwoman Sharyl Padgett who was asking for a copy of the annual audit of the CVB and why one had not been supplied to council.  No clear answer was given on the issue and it will be looked into by the city staff.

The GPWA then recognized the twelve youth volunteers for the Summer Reading Program at the Guthrie Public Library. Brittanie Ketch and Brianna Vick were the only two present to pick up their certificates. 

The other ten included Megan Brewer-Cook, Tiffany Brewer-Cook, Trevin Duplantis, Gage Ford, Talor Gradney, Ashlei McCarty, Kellie McDonald, Marchae Owens, Marquavious Pritchett and Gabrielle Sanderson.

The city council convened at 7:11 p.m. and quickly worked through the consent agenda items with a 7-0 vote and passed the resolution for the new stoplights out at Interstate 35 and Highway 33 by the same unanimous vote. 

The meeting adjourned at 7:21 p.m.

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